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UQ is committed to ensuring that your experience as a research higher degree (RHD) candidate is exceptional and that you are able to achieve the very best research outcomes. These outcomes include timely completion of your RHD program and streamlined service delivery via the UQ Graduate School. The Graduate School is here to support you throughout your candidature and you also have access to dedicated support in your School or Institute.

This checklist will help you get started during your first week.

What we expect from you:

Please read the RHD candidate charter PPL to find out what is expected of you as a research degree student at UQ.

 

After accepting your offer

Once you have accepted your offer you can start making arrangements for starting your RHD program at UQ, and for international students this includes applying for a student visa.

Student visas

Visit the Department of Immigration and Border Protection website for detailed visa information and requirements.

A UQ International Educational Representative can help you if you need assistance with your visa application. Information on official UQ Educational Representatives is available here.

If you require a student visa you should apply for the student visa subclass 500. You may be asked to provide your Overseas Health Cover (OSHC) policy number for your student visa application. If UQ has arranged the OSHC for you, the policy number can be found in the notes section of your Confirmation of Enrolment (CoE) document.

Further information regarding Overseas Student Health Cover, which is a compulsory requirement for student visa holders, can be found here.

Scholarship payments

If you have been awarded a Graduate School scholarship this will be activated as part of your enrolment. If you are already enrolled please contact your enrolling unit's postgraduate administration officer (PGAO) to commence and activate your scholarship payments via the scholarship commencement webform.

Please note the scholarship commencement webform is required in order to activate your scholarship payments.

Living allowances are paid on a fortnightly basis. Please note that your first payment can take up to four weeks from the commencement date therefore you should ensure that you have sufficient funding available in the first instance.

Delayed commencement

If you find that you are unable to commence within the research quarter stated on your offer of admission, and/or offer of scholarship support, you may be able to seek approval for a delayed commencement and a deferral to your offer(s).

Other services offered by UQ

UQ can arrange your Airport Reception and take you to your temporary accommodation if required. Please note you are responsible for the cost of temporary accommodation. Upon arrival in Brisbane, UQ can assist you in finding Permanent Accommodation. Please note the Graduate School does not arrange Airport Pick up or Accommodation Services.

Your 1st week

Induction
  1. Plan to attend and place in your diary the compulsory Graduate School Orientation Session. (This may be held up to 1 month after you start)
  2. Contact and meet with your enrolling unit’s postgraduate administration officer (PGAO) and find your work station. This will also include instructions on how to access occupational health & safety (OH&S) training within your first two weeks. Ensure that you understand who your OH&S coordinator is.
  3. If you are an international student it is compulsory for you to attend a 'getting started' session through Student Services. 
Online training and forms
  1. With your postgraduate administration officer, complete the online commencement form so that the Graduate School can process your enrolment. Due to University regulations you cannot complete the commencement form prior to your commencement date.
  2. When you have completed your induction and the online commencement form, the Graduate School’s Candidature team will process your enrolment. Once your enrolment is processed, you will receive an email from the Candidature team containing information on:
    1. Your UQ username and password.
    2. Checking your student email.  As an enrolled student of The University of Queensland, all official correspondence will be sent to your student email address. Please note that it is a condition of candidature to check your student email account on a regular basis, or set up an automatic redirection. Please familiarise yourself with the UQ policy on email for staff and students.Your student email begins with an 's' followed by numbers. 
    3. Maintaining your mySI-net student record.  (It is a legal requirement to have a local address in your mySI-net student record).
    4. Getting your Student ID card. You will require a UQ student card for library and other essential services. This card will be available for collection from a Unicard outlet.
  3. Complete the compulsory Fire Safety Training online.

Overseas Student Health Cover (OSHC)

If you have arranged your Overseas Student Health Cover (OSHC) via UQ, you can apply for your OSHC card after you arrive in Brisbane and have a local address. It is a simple five step process that can be completed online through the Allianz Global Assistance website. Read the How to order your card online (PDF) information sheet.

Important information and policies
  1. Visit the RHD Current Student's page for information on managing your candidature. 
    • We recommend bookmarking this page or making it your homepage. 
  2. Familiarise yourself with your enrolling unit’s website as well as local policies and procedures, along with the UQ Graduate School’s website, which contains important information about requesting changes to your candidature.
    Familiarise yourself with UQ’s rules and policies regarding Research Higher Degree candidature.  These documents can be found in the UQ Policy and Procedures Library (PPL). In particular pay attention to:
    • Research Higher Degree Candidate Policies and Procedures
    • Research Higher Degree Candidate Charter
  3. Familiarise yourself with your rights and responsibilities as an RHD candidate, including grievance procedures, should you ever need them:

Your 1st month

Organise the nitty gritty
  • Familiarise yourself with your enrolling unit’s milestone processes. You should be planning ahead for your confirmation milestone very early on.
  • Ensure you are aware of financial arrangements, for example, conditions of scholarships or internal/external funding, which may affect your project. Speak with the PGAO in your enrolling unit to learn how to order resources for your project etc.
  • Seek advice from the UQ Union Legal Service on intellectual property (if required).
  • Liaise with the PGAO in your enrolling unit regarding key and/or swipe access to relevant UQ buildings.
Meet with your advisors
  • When you commence your candidature we recommend you talk to your advisory team about:

Take ownership of your project and, in the first instance, proactively raise any concerns you have with your advisor or the postgraduate coordinator in your school or institute.

Build your networks

Your 1st year

Develop your skills

Visit the Career Development Framework (CDF) website to register for training sessions that are of interest to you. Registrations are open for sessions two months in advance and candidates can register to attend as many, or as few sessions as they wish. 

Complete the Research Integrity Module, a  compulsory online training moduleThe module provides information on the policies and procedures around research integrity, ethics, research data management, authorship, as well as other issues that students need to be aware of while they are conducting research at UQ. Instructions on how to log-in are available on the CDF website. The module must be completed in order for the Graduate School to process the confirmation milestone attainment. that all students are required to pass prior to their confirmation milestone.

We recommend visiting the Student Services website. Student Services provide a broad range of support services that may help you throughout your studies.

Apply for scholarships

If you are interested in applying for financial support, including scholarships for international and domestic students, read about our available scholarships and important dates. Eligibility criteria and strict deadlines apply.

  • Several other scholarships are available to research students and information can be found on the UQ Scholarships website.


 

Additional support

Student Services

Student Services provides a range of support services to undergraduate, postgraduate and research candidates, including accommodation, learning support, counselling, disability support services etc.

Association of Postgraduate Students (APS)

The UQ APS is an organisation of postgraduate student representatives and other interested members with the aim of consolidating representation of postgraduates, providing information pertaining to rights of postgraduates, and enriching the postgraduate experience through social events.

Mates@UQ

Mates@UQ runs events, programs and activities aimed to help you meet new people, have fun and relieve the stress of everyday uni life. Their fortnightly newsletter also keeps you in the loop on what’s happening around the UQ community, including clubs, societies, UQ Sport, and campus events, as well as the great things happening around Brisbane.

UQ Library

Visit the UQ Library website. Each enrolling unit has a designated liaison librarian. Contact your PGAO for details.

Student Centre

Located on each UQ Campus, student centres are your one-stop-shop for all student administration and general enquiries relating to the University, including Student visas, Overseas Student Health Cover (OSHC) information, intercampus buses etc.

UQ Health Service

The University of Queensland Health Service (UQHS) is an accredited, general practice providing comprehensive health services to current students of the University of Queensland.