How to organise a Progress Review - From RQ2 2023 - Graduate School

We strongly suggest that you start planning for your Progress Review in the Research Quarter before it is due. Meet with your advisor to identify a suitable Progress Review Panel and plan for your Progress Review at least 8 weeks before the commencement of the Research Quarter in which your review is due.

You will need to complete the following tasks in the research quarter in which your review is due.

To gain a clearer picture of how everyone involved in the Progress Review process collaborates please refer to the roles table below.

Note that unless your school/institute has fixed dates for review meetings, you can complete your review earlier if your advisory team feels that you're ready. If your school does have fixed dates, your DHDR and Advisor will communicate this to you at commencement.

Prepare for your Progress Review

Check requirements - read through the Higher Degree by Research Candidature Progression policy & procedure, the Progress Review website and your school/institute guidelines to understand the specific requirements for your area.
Identify your Progress Review Panel - work with your advisor to identify a suitable panel and plan for your Progress Review. Ideally, your advisor should make an initial contact and introduce you to the Progress Review Panel members.
Equipment check - ensure that you are familiar with any equipment or software you will need for your progress review.

You must complete the Research Integrity Module and register for an ORCID prior to your first Progress Review at UQ.

Organise the Progress Review Meeting

Organise your Panel - check the availability of the Progress Review Panel members, including the Chair, to attend the Progress Review. Remember to check your School/Institute guidelines for how long you should typically allow for this meeting.
Book a room - if required, book a room or set up a zoom link with your Chair as an alternate host.
Start your HDR Progress Review request - enter the panel and meeting details and complete your Candidate Statement by the census date. You can find guides on completing the HDR Progress Review request on the systems training hub.

Start your HDR Progress Review request

Calendar invitation - send an invitation to your Progress Review Panel.
1. Include links to the school/institute guidelines as part of the calendar invitation for your panel to refer to.
2. Check with your school/institute guidelines as to whether you should also invite your advisory team.
Share your presentation details - this will be only if required by your school/institute.

You can use doodle poll to help you find a date and time that suits you and the panel.
If you experience issues scheduling your Progress Review meeting, seek the support and advice of your Principal Advisor and Chair.
If a Confidentiality Agreement is required, please prepare the Confidentiality Agreement and ensure all panel members sign it before sending any project documents to the panel.

Send your documents

On the day of your Progress Review Meeting

After your Progress Review Meeting

The Chair will complete a Chair’s Report and you will be notified of the outcome.
You will receive a formal notification of your outcome once the Chair has logged their report.
The request will then be received by the Graduate School for processing against your record.

Please follow up with your Chair if it has been more than five working days since your review and you have not received the Chair’s report. Speak with your DHDR if there are further delays.