Candidature progression -
from confirmation to thesis review

About candidature progression

HDR candidate progression at UQ is supported by a sequence of activities that include an early candidature checkpoint and three progress reviews. These reviews are designed to support progression and candidate development and are supported by the Higher Degree by Research Candidature Progression - policy (PPL 4.60.05).

Progress Review

MPhil*

PhD*

Early Candidature Checkpoint (ECC)

3 months Full Time Equivalent (FTE) after commencement

3-6 months FTE after commencement

Confirmation of Candidature (R1)

6 months FTE after commencement

12 months FTE after commencement

Review 2 (R2)

12 months FTE after commencement

24 months FTE after commencement

Review 3 (R3)

18 months FTE after commencement

36 months FTE after commencement

Submission for Examination

21 months FTE after commencement

42 months FTE after commencement

Early Candidature Checkpoint (ECC)

The early candidature checkpoint is an online checklist completed by the candidate and their principal advisor in the first three to six months (FTE) of commencement. The purpose of the Early Candidature checkpoint is to ensure that the candidate has completed required induction activities.

Progress Reviews

Progress reviews play an important role in ensuring that the academic development and progress of the candidate and their project remain on track, and that resourcing and advisory support are adequate.

Progress Reviews are undertaken by a Progress Review Panel (PRP) created to support the candidate. A PRP will consist of a Chair and/or at least one reviewer. The panel may consist of one individual who fulfills the role of both the Chair and reviewer, but a panel of at least two individuals is preferred wherever possible. Advisors are not part of the review panel but are involved in the ECC and all Progress Reviews and will provide feedback on the candidate’s progress to support the evaluation and development of the candidate.

Each HDRprogress review consists of work submitted by the candidate followed by a meeting with the candidate. Some Academic Organisational Units (AOUs) may also require candidates to deliver a presentation as part of the progress review. Specific AOU guidelines for each review can be found at: [Grad School web page link to come.

Candidates will submit review documents by the census date for the research quarter in which the review is due. The review documents will consist of: (a) candidature documents (i.e. candidate statement, Individual Development Plan (IDP) and Portfolio of Activity), and (b) project documents specified by the AOU. Project documents should be submitted to iThenticate prior to submission.

The progress review meeting provides the candidate and their advisory team with an opportunity to discuss the candidate’s professional development, research progress and other issues (if any) that need to be addressed. Both the candidate and the advisory team will be given the opportunity to meet separately with the panel if they wish to do so. Some AOUs will require candidates to deliver a presentation as part of one or more progress review meetings. Candidates and their advisory teams are advised to consult local AOU guidelines to determine when a presentation will be required.

Organising Progress Reviews

The HDR Candidate  is responsible for organising each progress review in consultation with their advisory team. A candidate can view their Progress Review due dates through my.UQ. For Principal Advisors, due dates for candidates under their supervision are available through the Academic Portal (UQ Researchers) or their Individual Activity Profile. The Principal Advisor should assist candidates to nominate a chair and/or reviewers, who will be endorsed by the DHDR.